Procedures & Forms


  • 100 - General Administration

    pdfAP 100 Strategic Planning Framework

    pdfAP 101 Annual Reports

    pdfAP 111 School Community Councils

    pdfF 15 1 Annual Financial Report for School Community Councils

    pdfAP 120 Policy and Procedures Dissemination

    pdfAP 121 Review of Administrative Procedures

    pdfAP 130 Instructional Year

    pdfAP 131 Emergency School Cancellation

    pdfAP 132 Inclement Weather

    pdfAP 140 Issue Resolution Protocol

    pdfAP 145 Network Services Man/Internet Access

    pdfF 145 2 Guest Internet User Agreement

    pdfAP 146 Use of Personal Electronic Devices PEDS

    pdfAP 147 The Purchase and Installation of Software

    pdfAP 148 Technology Maintenance and Services

    pdfAP149 Social Media and Online Posting

    pdfAP 150 Media Relations

    pdfAP 151 Inquiries

    pdfAP 152 Parish Relations and Liaising

    pdfAP 153 Dispersal of Information Through Schools

    pdfAP 154 Elections

    pdfAP 155 Event Protocol

    pdfAP 156 Visit Protocol

    pdfAP 157 Agency Presentation to Students

    pdfAP 158 Technology / Online Acceptable Use

    pdfAP 160 Health and Safety of Students and Staff

    pdfAP 160A Appendix Universal Precautions

    pdfAP 161 HIV AIDS

    pdfAP 162 Alcohol On School Premises

    pdfAP 163 Tobacco Free Environment

    pdfAP 164 Staff Home Visit Guide

    pdfAP 165 Safe Schools

    pdfAP 166 Critical Incident Stress Management CISM

    pdfAP 166A Appendix CISM Protocol

    pdfAP170 Violence

    pdfAP 180 Freedom of Information and Protection of Privacy

              pdf F 180 1 Freedom of Information and Protection of Privacy

    pdfAP 181 Video Surveillance

    pdfAP 182 Security Transportation Procedures

    pdfAP 185 Records Retention and Disposal

    pdfAP 190 Copyright

  • 200 - Instructional Programs & Materials

    pdfAP 200 Organization for Instruction

    pdfAP 201 Curriculum Delivery

    pdfAP 202 Religious Education

    pdfAP 203 Family Life Program

    pdfAP 204 First Nation Education

    pdfAP 205 Controversial Issues

    pdfAP 209 Work Based Learning Programs

               pdfF 209 1 Four Party Work Based Learning Agreement

               pdfF 209 2 Work Based Learning Contract

    pdfAP 210 Students with Exceptional Needs

    pdfAP 211 Early Entrance Programs

    pdfAP 212 English As A Second Language

    pdfAP 212 1 EAL Intake and Initial Assessment Procedures

    pdfAP 213 Second Language Learning

    pdfAP 214 Band Program

    pdfAP 215 Career Education

    pdfAP 216 Physical Activity Programs

               pdfF 216 1 Indoor Facilities Safety Report

               pdfF 216 2 Outdoor Facilities Safety Report

               pdfF 216 3 Activity Room Safety Guidelines

               pdfF 216 4 Gymnasium Equipment Safety Report

               pdfF 216 5 First Aid Kit

               pdfF 216 6 Medical Information Form

               pdfF 216 7 Accident Response Plan

               pdf F 216 8 School Incident Report Form For Insurance Purposes

    pdfAP 216A Appendix A Sport Activity Handbook

    pdfAP 217 Locally Developed Programs

    pdfAP 218 Special Project Credit

    pdfAP 219 Course Challenge

    pdfAP 220 Apprenticeship Credits

    pdfAP 221 Credit Recovery

                  pdfF 221 1 Credit Recovery Application

    pdfAP 230 Substitute Teacher Supervision

    pdfAP 235 Driver Education

    pdfAP 240 Guidance and Couselling Services

    pdfAP 250 Selection of Instructional Materials Learning Resources

               pdfF 250 1 Request for Reconsideration of Learning Resources

    pdfAP 250A Appendix Guidelines for the Assessment and Selection of Learning Resources

    pdfAP 251 Digital Media Instructional Resources

    pdfAP 252 Lost or Damaged Textbooks

    pdfAP 260 Student Travel

    pdfAP 261 Extended Student Travel

               pdfF 261 1 Waiver and Forms

    pdfAP 270 Home Based Education

               pdfF 270 1 Home Based Education Invoice Form

  • 300 - Students

    pdfAP 300 Entrance Age

    pdfAP 301 Admission of Students

    pdfAP 302 Student Fees

    pdfAP 303 After School Program

    pdfAP305 Student Code of Conduct

    AP 309 Commitment to Inclusive Communities

    pdfAP 310 Student Safety and Supervision

    pdfAP 311 Harassment Students

    AP 312 Bomb Threats

    pdfAP 313 Emergency Evacuations (Contact the LCSD office for further information.)

    AP 314 School Action Plan For Emergencies (SAFE) (Contact the LCSD office for further information.)

    pdfAP 315 Student Injuries At School

                 pdfF 315 1 Concussion Response Tool

    pdfAP 316  Chronic Student Health Services

                pdfF 316 1 Parent Authorization for Chronic Health Care at School

                pdfF 316 2 Letter to Doctor Regarding Health Services

                pdfF 316 3 Daily Medication Record

                pdfF 316 4 Daily Record of Health Care Interventions

                pdfF 316 5 Sample Health Services Plan

              pdf F 316 6 Child Specific Emergency Plan

    pdfAP 317 Anaphylaxis

    pdfAP 318 Pediculosis Head Lice

    pdfAP 319 Temporary Student Health Support

                pdfF319 1 Parent Authorization for Temporary Health Care At School

    pdfAP 320 Student Records

                pdfF 320 1 Notice of Retained Documents

    pdfAP 321 Student Data System

    pdfAP 330 Child Protection

    pdfAP 353 Physical Restraint and Seclusion

    pdfAP 340 Attendance of Students

    pdfAP 351 Bullying

    pdfAP 352 Student Discipline

    pdfAP 353 Physical Restrain & Seclusion

       pdfForm 353 1 Physical Restraint & Seclusion Incident Report

    pdfAP 355 Interviewing Students At School By Police or Child Welfare

    pdfAP 356 Searches by School Authorities

    pdfAP 357 Damage to Property

    pdfAP 360 Student Assessment Evaluation and Reporting

                pdfF 360 1 My Progress Report

    pdfAP 360A Appendix A Key Communicators Document for Kindergarten to Grade Twelve

    pdfAP 360B Appendix B Holy Rosary Pyramid of Intervention

    pdfAP 361 Student Retention

  • 400 - Personnel

    pdfAP 400 Employee Recruitment and Selection

    pdfAP 401 Support Staff Recruitment & Selection

    pdfAP 402 Administration Recruitment and Hiring

    pdfAP 403 Harassment Employees

    pdfAP 404 Human Resource Practices for Support Staff

    pdfF 404 1 Request for Leave from Duties - Support Staff Form

    pdfF 404 3 Compassionate Leave (Extraordinary)

    pdfF 404 8 Support Staff Skill Development Request

    pdfF 404 10 Travel Log          

    pdfAP 404A Appendix Support Staff Hourly Rate

    pdfAP 404B Appendix 2016-2017 Student Support Services Calendar

    pdfAP 404C Appendix 2016-2017 Division Office and School Secretary Calendar

    pdfAP 404D Appendix 2016-2017 Educational Assistant Calendar

    pdfAP 404E Appendix 2016-2017 Librarian Calendar

    pdfAP 405 Payment of Staff

    pdfF 405 1 Pay Period Request Form

    pdfAP 406 Employee Access to Personnel Files

    pdfAP 407 Support Staff Pay Scale Adjustment

    pdfF 407 1 Support Staff Hiring

    pdfAP 408 Long Service Award Program

    pdfAP 409 Extra Curricular Recognition

    pdfF 409 1 Log of Extra Curricular Hours

    pdfAP 410 Professional Learning, Supervision and Evaluation of Teachers

    pdfAP 410A LCSD Professional Learning Matrix 

    pdfAP 410B LCSD Planning Interview Question Guide

    pdfAP 410C Long Term Planning Checklist Professional Learning Track and Evaluative Track

    pdfAP 411 Professional Development Teachers

    pdfF 411 1 School Based Professional Development Application

    pdfF 411 2 School Division Central Professional Development

    pdfAP 412 Deferred Salary Plan

    pdfAP 413 Pay Advance - New Teachers

    pdfF 413 1 Pay Advance Form - New Teacher         

    pdfAP 415 Fitness Credits

    pdfF 415 1 Fitness Credits

    pdfAP 420 Administrative Leave

    pdfAP 440 Teacher on Special Assignment

    pdfAP 450 LINC Agreement                              

    pdfF 450 6 Compassionate Leave (Extraordinary)

    pdfF 450 8 Teacher Staff Form - Request for Leave

    pdfAP 455 Medical Leave

    pdfF455 1    Teacher Verification of Sickness Practitioner's Report

    pdfF455 1.1 Teacher Physician Medical Restriction

    pdfF455 2  Support Staff Verification of Sickness Practitioner's Report

    pdfF455 2.1 Support Staff Physician Medical Restriction

    pdfAP 460 Substitute Staff

    pdfF 460 1 Application for Substitute Teaching Position

    pdfF 460 2 General Application for Employment Substitute

    pdfF 460 3 Application for Substitute Educational Assistant

    pdfAP 470 Professional Obligation

    pdfAP 475 Catholicity Expectations of Teachers  and Administrator's

    pdfAP 490 Volunteers

    pdfF 490 1 Volunteer Understanding Form

    pdfF 490 2 Volunteer RCMP / Vulnerable Sector Check

  • 500 - Business Procedures

    pdfAP 500 Budget

    pdfAP 510 Financial Accounting and Auditing

    pdfAP 512 Carry Over of Funds

    pdfAP 513 Petty Cash Funds

    pdfAP 514 Investments

    pdfAP 515 Purchasing

    pdfAP 515A Appendix Purchasing and Payment Procedures

    pdfAP 515B Appendix Purchase Card User Manual

    pdfAP 515C Appendix Purchasing Matrix

                 pdfForm 515-1 Pcard Cardholders

                 pdfForm 515-2 BMO New Account

                 pdfForm 515-3 Missing Purchase Card Receipt

    pdfAP 516 Inventory

    pdfAP 520 Financial Accountability for School Generated Funds

    pdfAP 521 Extra-Curricular Student Fees, Fundraising and Donations

    pdfAP 522 Charitable Donations to Schools

    pdfAP 523 Special School Projects

                pdfForm 523-1 Special School Project

    pdfAP 525 Sponsorships

    pdfAP 526 Community Partnerships

    pdfAP 527 Political Donations

    pdfAP 530 Insurance

                pdfF 530 1 School Incident Report Form

    pdfAP 540 Planning for School Facilities

    pdfAP 542 Key Control

    pdfAP 543 Cash In School Buildings

    pdfAP 544 Break-Ins, Theft and Vandalism

    pdfAP 545 Environmental Stewardship

    pdfAP 546 School Playgrounds Development and Use

    pdfAP 547 Rental or Lease of Division Property Facilities and Related Partnerships

               pdfF 547 1 Facility Utilization Agreement Form

               pdfF 547 2 Rental Fee Schedule

    pdfAP 548 Loan of Equipment and or Materials and Facility Use

    pdfAP 549 Internal Use of Division Property / Facilities

    pdfAP 550 Bussing Service

    pdfAP 551 Student Transportation Procedures

                 pdfF 551.1 Bussing Field Trip Request 

    pdfAP 552 Use of 15 Passenger Van

                 pdfF 552 1 Division Vehicle Request

    pdfAP 553  Student Transportation by Voluntary Drivers

                 pdfF 553-1  Voluntary Driver Registration

    pdfAP 560 Nutrition

    pdfAP 561 LCSD Outreach Fund

                 pdfF 561 1 Outreach Request/Reporting Form

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